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Business problem

Stop managing purchases through reminders and scattered messages.

Requests, quotes, approvals, and deliveries depend on people chasing every next step.

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Operation profile online
PROBLEM / 0001

Active profile

Manual purchasing follow-up

01

Workflows

02

AI roles

01

Problems

Operational map

From a recognizable problem to an organized result.

This view connects the real catalog: the problem, the published workflow, the AI roles involved, and the outcome people supervise.

  1. 01

    Problem

    Manual purchasing follow-up

  2. 02

    Workflow

    Purchase Process

  3. 03

    AI team

    AI Buyer + AI Purchasing Analyst

  4. 04

    Outcome

    One visible process with accountable steps.

01

The problem

What makes manual follow-up expensive

The work is not only requesting a quote. It is keeping context, deadlines, approvals, and documents aligned until the purchase closes.

Scattered requests

Late supplier follow-up

Approvals without context

02

Comparison

From chasing updates to supervising a case

Requests spread across messages
One request with its operational context
Quotes compared manually
Supplier evidence organized for validation
Approvals without the full history
Human decisions with the case in view
Delivery tracked separately
Follow-up connected to the purchase history
03

Real workflows

The workflow that organizes it

The published Purchase Process is the source of truth for the steps shown here.

Published workflow

Purchase Process

Automates purchasing end to end, from the initial request to the paid purchase order.

12 visible steps

  1. 00How it starts

    Someone at the company requests a purchase — by chat, WhatsApp, email, Excel, CSV, PDF, an API call, or Google Sheets.

    Person from the company

  2. 01Automatic task

    Analyze purchase request

    Comprador IA

  3. 02Automatic task

    Select supplier

    Comprador IA

  4. 03Automatic task

    Request quotes

    Comprador IA

  5. 04Automatic task

    Analyze and validate quotes

    Analista de Compras IA

  6. 05Automatic task

    Recommend best supplier

    Analista de Compras IA

  7. 06Wait for approval

    Final approval + payment method

    Authorized person

  8. 07Automatic task

    Generate purchase order

    Comprador IA

  9. 08Automatic task

    Send purchase order

    Comprador IA

  10. 09Automatic task

    Track dispatch

    Comprador IA

  11. 10Automatic task

    Reconcile documents

    Analista de Compras IA

  12. 11Automatic task

    Reconcile payment

    Analista de Compras IA

04

AI employees

The AI team involved

Each specialist contributes a reusable capability inside the same workflow.

AI / 001

AI Buyer

Analyzes purchase requests, sources suppliers, requests quotes, and generates purchase orders.

View details →
AI / 002

AI Purchasing Analyst

Parses and validates supplier quotes, reconciles purchase documents, and tracks supplier performance.

View details →
05

Frequently asked questions

Questions about this problem

Is this only a reminder system?+

No. The published flow carries the case through requests, supplier work, approvals, orders, delivery, reconciliation, and payment.

Where do people stay in control?+

The workflow has explicit approval and exception points for human decisions.

Can the page be adapted to another purchasing problem?+

Yes. Super Admin can create another problem, relate its real workflows and employees, and configure every public section in English and Spanish.

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