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Purchasing operations

Purchasing that moves forward without chasing every step.

Organize requests, supplier quotes, approvals, purchase orders, and follow-up in one controlled workflow.

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AREA / 0001

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Purchasing

01

Workflows

02

AI roles

01

Problems

Operational map

From a recognizable problem to an organized result.

This view connects the real catalog: the problem, the published workflow, the AI roles involved, and the outcome people supervise.

  1. 01

    Problem

    Manual purchasing follow-up

  2. 02

    Workflow

    Purchase Process

  3. 03

    AI team

    AI Buyer + AI Purchasing Analyst

  4. 04

    Outcome

    A traceable purchase from request to payment.

01

Context

One purchase, one operational history

A purchase request does not end when a quote arrives. It has to preserve the request, supplier evidence, approvals, documents, delivery, and payment as one traceable case.

The request keeps its business context

Supplier evidence stays attached

Human approvals are explicit

Delivery and payment close the same history

02

Real workflows

The purchasing process

The published Purchase Process defines the operational steps shown on this page.

Published workflow

Purchase Process

Automates purchasing end to end, from the initial request to the paid purchase order.

12 visible steps

  1. 00How it starts

    Someone at the company requests a purchase — by chat, WhatsApp, email, Excel, CSV, PDF, an API call, or Google Sheets.

    Person from the company

  2. 01Automatic task

    Analyze purchase request

    Comprador IA

  3. 02Automatic task

    Select supplier

    Comprador IA

  4. 03Automatic task

    Request quotes

    Comprador IA

  5. 04Automatic task

    Analyze and validate quotes

    Analista de Compras IA

  6. 05Automatic task

    Recommend best supplier

    Analista de Compras IA

  7. 06Wait for approval

    Final approval + payment method

    Authorized person

  8. 07Automatic task

    Generate purchase order

    Comprador IA

  9. 08Automatic task

    Send purchase order

    Comprador IA

  10. 09Automatic task

    Track dispatch

    Comprador IA

  11. 10Automatic task

    Reconcile documents

    Analista de Compras IA

  12. 11Automatic task

    Reconcile payment

    Analista de Compras IA

03

Capabilities

What the operation coordinates

The capabilities below come from the real published purchasing workflow and its assigned roles.

Analyze the original request

Source suppliers and request quotes

Compare and validate supplier evidence

Prepare human approval

Generate and send the purchase order

Track delivery and reconcile documents

04

AI employees

The AI team

The AI Buyer and AI Purchasing Analyst participate according to the roles configured in the workflow.

AI / 001

AI Buyer

Analyzes purchase requests, sources suppliers, requests quotes, and generates purchase orders.

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AI / 002

AI Purchasing Analyst

Parses and validates supplier quotes, reconciles purchase documents, and tracks supplier performance.

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05

Frequently asked questions

What companies usually ask

Does AI approve the purchase?+

No. Approval steps remain explicit human decisions inside the workflow.

Can the process use our suppliers?+

The AI Buyer configuration can use suppliers registered for the company purchasing area.

Does the process stop after issuing the order?+

No. The published flow also includes delivery follow-up, document reconciliation, and payment closure.

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Turn this operational map into real work.

Create your workspace and configure the workflows and AI employees your company needs.

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